Everything your madrasah or Islamic school runs on, in one place

Daily teaching

Smart Register

Tap to mark attendance, or "Mark All Present" in one click. Closed days come straight from your calendar, and parents are told the moment their child is marked absent or late.

Live on every device

Quran & Dua Tracker

Every listening logged green, orange or red for each Juz 30 surah, dua and Quran lesson, with the full history kept and carried year to year. Parents follow along read-only.

Recitation log

Hifz Tracker

Sabak, Sabak Para and Dhor logged daily for each student, each with juz, portion, mistakes and quality. Progress shows as the furthest juz of 30, and parents see it on their phone.

Sabak, Para & Dhor

Teaching Calendar

Mark holidays, Eid closures and exam days for the whole madrasah or one class. Those dates are blocked in the register and left out of attendance totals.

Syncs with register

House Points

Split children into houses and let teachers award points from their phone in seconds. A live house table keeps the friendly competition going, and parents see their child’s points.

Teachers award from the app

Homework & Student Diary

Set homework for a class with a due date, and write a short diary note about one child. Parents get it on their phone and can tick to say they have read it.

Parents acknowledge notes

Students & records

Student Profiles

Full history on every student: attendance rate, exam records, fee payments, documents and parent contacts, all in one place, each with their own student ID.

Complete student history

Online Applications

Share one link and new families apply online, with no login. You review each application, pick a class and enrol in one click, and the parents get their logins automatically.

No more paper forms

Absence Report & Letters

See each child’s absences month by month, spot the ones to worry about, and print or email a polite warning letter to the parents in a couple of clicks.

Print or email letters

Assessment

Exams & Assessments

Set up each subject’s marksheet once, assign examiners to other teachers’ classes, and enter mid-year and year-end marks. Promote students at year end with full history kept.

Mid-year & year-end terms

Report Cards & Certificates

Printable report cards with your logo, marks by percentage, overall grade, attendance and a teacher comment. Print the class set or email each parent, and print achievement certificates too.

Print or email to parents

AI Exam Generator

Upload your PDF textbook, pick a page range and UK year group (Year 3 to 11). Claude AI writes exam questions with a full marking scheme.

Powered by Claude AI

Money & staff

Fees & Payments

Monthly or termly fee tracker per class. Mark payments, send reminders, and optionally take card payments online via Stripe Connect, straight to your own bank.

Online card payments

UK Payroll

Works out the pay and prints the payslips: automatic PAYE tax & NI, P60s & P45s, pensions, student & postgraduate loans, and the HMRC Starter Checklist for tax codes. You or your accountant still file the figures to HMRC, exactly as you do now. Filing from inside IlmFlow is on the roadmap.

You still file to HMRC

Clock-in & Timetable

Teachers clock in and out from their phone, and the hours flow straight into the pay run. A weekly timetable shows every class and who is teaching it.

Feeds payroll automatically

Parents & staff access

Parent App

Parents see attendance, Quran progress, homework, diary notes, grades and fees on their phone, and get a notification when it matters. In English, Arabic and Urdu, on iPhone and Android.

App Store & Google Play

Teacher App

Teachers see only their own classes: take the register, record Quran progress, award house points and message parents, all from their phone.

iPhone & Android

In-App Messaging

Secure 1:1 chat between staff and parents, with read ticks, scoped so everyone only reaches the people they should. No more lost WhatsApp threads.

Staff & parent chat

Announcements & Documents

Send an announcement to staff, parents or everyone, and share letters, policies and timetables as documents they can open any time.

Straight to their phones

Parents’ Evening

Set out the time slots and parents book their own from their phone. No more paper sign-up sheets or double bookings.

Parents book online

Ask IlmFlow Help

Stuck on how to do something? Admins ask in plain English inside IlmFlow and get step-by-step directions, with a link straight to the right page.

Built-in help

Running your madrasah

Behaviour Log

A private record of conduct for staff, so a pattern is noticed early and nothing depends on one teacher’s memory. Never shown to parents.

Staff only

Analytics Dashboard

Attendance trends, fee collection, Hifz progress and children to keep an eye on, turned into a clear picture on your home screen.

Insight at a glance

Volunteers

Keep every volunteer’s details and DBS check in one list, with a public form they can fill in to offer help.

DBS tracking

Every madrasah gets every feature

There is no starter plan with the useful parts locked away. Whatever your size, you get the whole platform.

Weighing IlmFlow against something else?

We would rather you chose with your eyes open. These guides name real products, quote their published pricing and features, and say plainly where IlmFlow is and is not the right answer.