Features
Everything your madrasah or Islamic school runs on, in one place
Fourteen features built from real madrasah and Islamic school workflows, not adapted from a mainstream school system. Every madrasah gets all of them, whatever its size.
Daily teaching
Smart Register
Monthly calendar view. Tap to mark attendance. "Mark All Present" in one click. Closed days sync automatically from your calendar.
Live on every device
Quran & Dua Tracker
Track Juz 30 memorisation, dua progress and Quran reading position per student. Record pass/relearn recitation attempts. Parents follow along read-only.
Hifz & recitation log
Teaching Calendar
Mark holidays, Eid closures, exam days. Automatically blocks those dates in the register and excludes them from attendance totals.
Syncs with register
Students & records
Student Profiles
Full history on every student, attendance rate, exam records, fee payments, parent contacts, all in one place.
Complete student history
Analytics Dashboard
Attendance trends, fee collection rates, Hifz progress and at-risk students, turned into clear insight for admins, teachers and parents.
Insight at a glance
Assessment
Exams & Assessments
Enter mid-year and year-end marks. Print mark sheets. Promote students at year end. Full history retained.
Mid-year & year-end terms
Report Cards
Printable report cards per student, school logo, subject marks by percentage, overall grade, attendance summary and a teacher comment. Print the class set or email each parent in one click.
Print or email to parents
AI Exam Generator
Upload your PDF textbook, pick a page range and UK year group (Year 3 to 11). Claude AI generates written exam questions with a full marking scheme.
Powered by Claude AI
Money & staff
Fees & Payments
Monthly fee tracker per class. Mark payments, send reminders, and optionally take card payments online via Stripe Connect, straight to your own bank.
Online card payments
UK Payroll
Works out the pay and prints the payslips: automatic PAYE tax & NI, P60s & P45s, pensions, student & postgraduate loans, and the HMRC Starter Checklist for tax codes. You or your accountant still file the figures to HMRC, exactly as you do now. Filing from inside IlmFlow is on the roadmap.
You still file to HMRC
Staff Timesheets
Teachers log their hours by clock in / out from their own portal. Hours flow straight into the pay run and onto payslips, no manual tallying.
Feeds payroll automatically
Parents & staff access
Parent Portal
Parents log in to see their child’s attendance, grades and fees. Invite via email on enrolment, no setup needed. Available in English, Arabic and Urdu.
Three languages
Teacher Portal
Dedicated view for teachers, their classes only. Mark register, enter exam results, view payslips. Role-based access throughout.
Role-based access
In-App Messaging
Secure 1:1 chat between staff and parents, scoped so everyone only reaches their permitted contacts. No more lost WhatsApp threads.
Staff & parent chat
A peek inside
The screens that run your madrasa
Attendance
Take the register in seconds
Tap to mark present, absent, late or sick, or mark the whole class present in one click. Holidays and closures are excluded from totals automatically, and parents get an instant absence alert.
Get a demo
This month
96%
Parent notified
Dawud marked absent
Hifz, Quran & Exams
Built around how you teach
Track Hifz, Juz-30 memorisation and dua progress per student, then set written exams in seconds, upload a PDF and Claude AI writes the questions and marking scheme for you.
Get a demo
CLAUDE AIExam ready
10 questions + marking scheme from fiqh-book.pdf
Sabak recorded
Adam · Juz 12 · Good
Parent Portal
Keep parents in the loop
Parents log in to follow their child's attendance, grades and Hifz progress, see fees, and report an absence, all from their phone. Invited automatically by email when you enrol a student.
Get a demo
Available in 3 languages
English · Arabic · Urdu
UK Payroll
Run payroll without the headache
Tax codes, National Insurance, pensions and student loans, all worked out automatically. Generate payslips, P60s and P45s. IlmFlow does the payroll, not the filing: you or your accountant still submit to HMRC, exactly as you do now. Filing from inside IlmFlow is on the roadmap.
Get a demo
Payslips ready
PDF + email
Tax & NI
Worked out instantly
Every tax code, automatically
Fees, Payments & Timesheets
The back office, handled
Track fees per class and take card payments online, straight to your own bank. Staff log their hours from their phone, and those hours flow into the pay run automatically.
Get a demo
Paid online · £30
Card · to your bank
Timesheet to payroll
38.5 hrs
auto-added to the pay run
No tiers
Every madrasah gets every feature
There is no starter plan with the useful parts locked away. Whatever your size, you get the whole platform.
Student management & profiles
Attendance register & calendar
Exams, report cards & promotion
AI exam paper generator
Quran & Dua / Hifz tracker
Fees, reminders & online payments
UK payroll & payslips
Staff timesheets & onboarding
Parent & teacher portals
In-app chat & analytics
Comparing options
Weighing IlmFlow against something else?
We would rather you chose with your eyes open. These guides name real products, quote their published pricing and features, and say plainly where IlmFlow is and is not the right answer.
Best madrasah management software in the UK
A buyer’s guide to the platforms UK madrasahs actually shortlist, with a ten-point checklist to judge any of them.
Read the guideIBEAMS alternatives for UK madrasahs
What IBEAMS covers, what it charges once the add-ons are counted, and which alternatives suit which kind of madrasah.
Read the guideIlmFlow vs Makatib
How IlmFlow compares with Makatib, a newer UK platform currently in free beta, features, Hifz tracking and pricing status side by side.
Read the guideIlmFlow vs MaktabMate
How IlmFlow compares with MaktabMate, a UK platform with published flat-rate pricing: Hifz tracking, fees, parent access, payroll and price side by side.
Read the guideMadrasah software vs spreadsheets and WhatsApp
The honest case for staying on paper, and the point at which it starts costing you more than it saves.
Read the guideFree vs paid madrasah software
What free madrasah software really costs you in data, support and time when something goes wrong.
Read the guideبسم الله الرحمن الرحيم
See it running on your own students
Book a demo and we will load a few of your classes in, so you are looking at your madrasah rather than a sample one.
No card required · Set up personally, not self-serve · Under 1 working day